How do I edit an Incident on PowerSchool’s Incident Manager in CA?

After the initial Incident entry has been entered if a data element was missed, the CALPADS state error reports will identify what is missing.

Depending on what data element is the issue, there are four Incident Elements to choose from.

• Action
  • The “Action” or consequence for the Incident.
• Object
  • The item used in the Incident. (If applicable)
• Behavior
  • What happened in the Incident. i.e. Insubordination, illegal behavior.
• Attribute
  • Encompasses a variety of data elements. i.e. Criminal Offense, Violence Related, Weapon.

To Edit an existing Incident

From the Start Page > select Incident Management (Functions)

All incidents can be edited at the individual incident level.

Locate the desired incident by entering the Incident ID in the search field. > click Apply.

In the search results > click the ID or Title hyperlink to open the Incident.

Adding to an existing Incident

Scroll to the bottom portion of the Incident > under Incident Builder > under Incident Elements > click the plus sign “+” to select the Incident Element to be added.

Then select the Incident Element to be added.

• Add Action
• Add Object
• Add Behavior
• Add Attribute

Adding a Behavior Incident Element

The following data elements can be found under Incident Elements “Add Behavior”.

Note: There must be one Primary Behavior selected.

Select the applicable Behavior (Action) > click Add Action

Note: The Offender needs to have already been added under Participants. Then drag the Behavior (from Incident Elements) to (Participants) under the Offender.

Adding an Object Incident Element

The following data elements can be found under Incident Elements “Add Object”.

Use the dropdown arrow to select Weapon.

• Select the weapon used from the dropdown.
• Add in a description if applicable.
• Add in a quantity if applicable.
• Then click Add Object

Note: The Offender and Behavior need to have already been added under Participants. Then drag the Object (from Incident Elements) to (Participants) under the Behavior of the Offender.

Adding an Action Incident Element

The following data elements can be found under Incident Elements “Add Action”.

Select the applicable consequence (Action) > click Add Action

Note: The Offender and Behavior need to have already been added under Participants. Then drag the Action (from Incident Elements) to (Participants) under the Behavior of the Offender.

Edit Auto Populated Data Elements

The following data elements are auto populated while the Incident is being entered.

To edit this information > from the start page > select the student using Last Name or Local ID.

Once the student has been selected > use the left menu panel > select Demographics.

• Ethnicity – Is the student Hispanic or Latino?
• Race – What is the student’s race?
• Gender – What is the legal gender of the student?

To Edit an existing Incident

From the Start Page > select Incident Management (Functions)

All incidents can be edited at the individual incident level.

Locate the desired incident by entering the Incident ID in the search field > click Apply.

In the search results > click the ID or Title hyperlink to open the Incident.

Scroll to the bottom portion of the Incident > under Incident Builder > go to Participants.

Select the Participant you wish to edit, then hover over the element (a symbol) to edit and click the pencil icon to edit.

• Victim or Offender Name (person)
• Behavior (hand)
• Action (star)

Victims

Victims

• Participant Role is the only element that can be edited.

Offenders

Offender Name

• Participant Role is the only element that can be edited.

Offender

• Role is the only element that can be edited.

Offender Behavior

• Behavior Code
  • Use the dropdown to edit the Behavior Code.
• Primary Behavior
  • Every Incident must have a Primary Behavior.
• Click Update Behavior

Offender Action

• Action Code
  • The consequence (action) taken in regards to the Incident
• Action Date Range
  • The date range of the consequence (action).
• Action Taken Detail
  • Not required – useful to include
• Action Resolution Date
  • The date the consequence (action) was completed.
• Duration Code
  • School Days
• Assigned Duration
  • The length of the consequence (action).
• Duration Notes
  • Not required – useful to include
• Instructional Support Indicator
  • Was Instructional Support provided during the Incident?
• Removal to Interim Alternative Setting
  • Was the Offender removed to an Interim Alternative Setting?

Witness

Witness

• Role is the only element that can be edited.

History Tracking

Created By: Who entered the Incident.

Created On: When the Incident was created.

Last Modified By: Who last modified the Incident.

Last Modified On:  When the Incident was last modified.