How do I manage CALPADS EOY 2 data in Aeries CS? (Step 1 of 2 – Program Participation)

EOY 2 can be broadly categorized into two types:

  1. Student Programs
  2. Homeless Students

This article targets Step 1:  Student Programs.  If you are looking for the Homeless Students portion of this article, you can click here.

Student programs

The student programs that we will cover in this article include:

  • Program Eligibility
    • 504 Accommodation Plan (101)
    • Opportunity Program Participation (108)
    • California Partnership Academy Participation (113)
    • Pregnant or Parenting Programs Participation (162)
    • NCLB Title I Part A Basic Targeted Participation (122)
    • NCLB Title I Part A Neglected Participation (174)
    • CAHSEE Intensive Instruction (180)
    • Transitional Kindergarten (185)

Once a student record is opened in Aeries CS, click on the “Programs” button.

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Then you will have an option to pull down the code menu to expose all of the different types of student programs.  You should have a huge list to choose from but remember that only the ones listed above count for CALPADS EOY 2!

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If you follow the steps below, you will enter your EOY programs such that Aeries will report them correctly:

Step 1: Enter the program number (already completed above)

Step 2(504 Accomodation Plan ONLY): Enter the Eligible Start Date and Eligible End Date

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Step 3: Enter the Program Start Date

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Step 4: (NCLB Title 1 Part A Basic ONLY): Enter the Services Received (Up to 6)

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NCLB Title 1 Part A Basic Targeted Services include:
05 – Instruction Mathematics
06 – Reading Language Arts
07 – Science
08 – Social Studies
09 – Vocational/Career
10 – Other Instructional Service
11 – Health Dental and Eye Care
12 – Guidance/Advocacy
13 – Other Support Service

Step 5:  Click “Add” to save

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Once you have added your programs, they should appear on the right side window!

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Program Descriptions (Eligible)

Program eligibility covers student programs that need to be reported as eligible and not necessarily participating. However if a student is reported as participating, they are also considered eligible. In EOY 2, there is only one such program.

Program: 504 Accommodation Plan (101)

  • Start Date = Mostly likely the first day of school.
  • End Date = Leave blank unless there is a change to the program or the student leaves the school.

From the CALPADS Data Guide published 12/17/2013 v5.0

  • Students identified as eligible for receiving services provided per Section 504 of the Rehabilitation Act and the Americans with Disabilities Act (ADA). This is not the same as an Individualized Education Plan (IEP)
  • Students may be reported with an Education Program Membership Category Code of “Eligible” or “Participating,” but only students who are actually receiving services through a 504 plan should be reported.
  • This will be used to validate whether or not it is appropriate to submit a CAHSEE waiver or Exemption record for a student, as only special education students and students with 504 plans can be granted CAHSEE Waivers and Exemptions.

Program Descriptions (Participating)

These programs require reporting for participation and not just eligibility.

Program: NCLB Title I Part A Basic Targeted Participation (122)

  • These data were formerly collected on the Consolidated Application (ConApp), Part II.
  • LEAs do not need to report students participating in NCLB Title I Part A Basic Schoolwide.

NOTE: CALPADS will not collect Title I Part A participation in schoolwide programs. The CDE knows which schools are Title I Part A schoolwide participants; therefore, all students in those schools would be counted as participants

For more information, go to:

From the CALPADS Data Guide published 12/17/2013 v5.0

Program: NCLB Title I Part A Neglected Participation (174)

For more information, go to:

From the CALPADS Data Guide published 12/17/2013 v5.0

Program: Opportunity Program Participation (108)

Serves students who are habitually truant, irregular in attendance, insubordinate, disorderly, or failing academically.

For more information, go to:

Program: California Partnership Academy Participation (113)

The CPA model is a three-year program (grades ten-twelve) structured as a school-within-a-school. Academies incorporate integrated academic and career technical education, business partnerships, mentoring, and internships.

For more information, go to:

Program: Pregnant or Parenting Programs Participation (162)

  • Counts of participants in any program providing services to students who are pregnant or parenting (including, but not limited to, the California School-Age Families Education [Cal-SAFE] program) are being used as proxies for pregnant and parenting teen data that are required for federal Perkins reporting.

From the CALPADS Data Guide published 12/17/2013 v5.0

Program: CAHSEE Intensive Instruction (180)

Reporting student participation in this program is optional.

However: Students enrolled in given LEAs solely for the purposes of participating in the CAHSEE Intensive Instruction program should be reported to CALPADS with enrollment statuses of “Receiving specialized services only,” so that the students may be tracked for graduate and dropout purposes. Refer to the SSID and Enrollment Procedures document for information on this type of enrollment status.

From the CALPADS Data Guide published 12/17/2013 v5.0

Program: Transitional Kindergarten (185)

“Transitional kindergarten” means the first year of a two-year kindergarten program that uses a modified kindergarten curriculum that is age and developmentally appropriate.

Education Code Section 48000:

A child shall be admitted to a kindergarten maintained by the school district at the beginning of a school year, or at a later time in the same year if the child will have his or her fifth birthday on or before one of the following dates:
(1) December 2 of the 2011–12 school year.
(2) November 1 of the 2012–13 school year.
(3) October 1 of the 2013–14 school year.
(4) September 1 of the 2014–15 school year and each school year thereafter.

Students participating in a Transitional Kindergarten program are enrolled in CALPADS with a grade level of Kindergarten (KN).

From the CALPADS Data Guide published 12/17/2013 v5.0

Updated on June 5, 2018

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