How do I manage Substitutes in PowerSchool? (Quick Version)

Long gone are the days that require substitutes to send the office a list of students who are absent!  PowerSchool provides an option for creating a Substitute Portal which allows the substitute(s) to enter attendance and lunch counts.  This article provides a quick overview as to how to manage the PowerSchool Substitute login/password and what the substitute will need to sign in to PowerTeacher.

 Step 1: Define Sub Sign In Settings

Step 2:  Working with the PowerTeacher Substitute Portal

Step 1:  Define Sub Sign In Settings

In order to provide a Substitute a unique login and appropriate access, schools must first define Substitute settings within PowerSchool.

1a.  From the PowerSchool Start Page, select School Setup, then Sub Sign In Settings.

Screen Shot 2014-08-04 at 11.32.24 AM

1b.  Create a UNIQUE Sub Sign In Password and click the box “Include current date?” if you would like to use a password that starts with the current day number.  For example, if you include  the current date in the example below and the day is January 1, the password would be “1abc123”.  If it were January 2, the password would be “2abc123.”



 Step 2:  PowerTeacher Substitute Portal

The Substitute will need: PowerTeacher Substitute URL, the name of the teacher for which coverage is needed, and the Substitute Password. Please do not provide the teacher’s password, or anyone’s password, to another staff member.  The Substitutes “Sign In “should have a password that is unique to that position.

The substitute portal is the same as your PowerSchool administrative portal, with “subs” replacing “admin.”

Admin Portal example:

Substitute Portal example:

Screen Shot 2014-08-04 at 12.36.25 PM


With these two steps in place, a substitute should be able to manage attendance, lunch counts (if using PowerLunch) and view additional information the teachers have included in PowerTeacher (seating charts, etc.).

Step 3:  Take attendance!

Once logged in, the substitute will then be able to access and click the icon to take daily attendance.

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Updated on April 27, 2018

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