Below is a list of Data Access Tags that have been used by our team in PowerSchool servers and have been known to work with some version of PowerSchool(which is always changing!). These codes can be used in certain reports and exports such as:
- Form Letters
- Mailing Labels
- Object Reports: Text Object
- Report Card Header
- Report Card Footer
- List Students Group Function
- Quick Export
- GPA Student Screens page
- AutoSend
Attendance and Membership
Daily Attendance
Daily Membership(Date Range) is ^(*DM;7/1/2021;6/30/2022) Daily Attendance(Date Range) is ^(*DA;7/1/2021;6/30/2022) Daily Absences(Date Range) is ^(*DABS;7/1/2021;6/30/2022) Daily Attendance Dates (Date Range) is ^(daily.att.dates;;,;A,U;7/1/2021;6/30/2022) Count of Daily Absences by code is ^(daily.att.count;current;UA,EA;7/1/21;6/30/22) Count of Daily Tardies by code is ^(daily.att.count;current;UT,ET;7/1/21;6/30/22)
Use the Current Date in DAT Codes by using ^(f.currentdate)
Example:
Daily Absences(Date Range) is ^(*DABS;7/1/2021;^(f.currentdate))
Meeting/Period Attendance
Period Attendance Count (Date Range) is ^(per.att;1(A);TX,TU;7/01/21;6/30/22) Period Attendance Dates (Date Range) is ^(dates.of.attendance;P1(A);,;TX,TU;7/01/21;6/30/22)
Use the Current Date in DAT Codes by using ^(f.currentdate)
Example:
Period Attendance Count (Date Range) is ^(per.att;1(A);TX,TU;7/01/21;^(f.currentdate))
GPA
Weighted GPA is ^(*gpa method="Weighted")
Cumulative (Stored) Weighted GPA is ^(*gpa method="Weighted" type="cumulative")
Current Weighted GPA is ^(*gpa method="Weighted" type="current") Weighted GPA for Term(Year) Q1(21-22) is ^(*gpa method="Weighted" term="Q1" year="2021")
Weighted GPA for Grades 9-12 is ^(*gpa method="Weighted" grade=”9,10,11,12”)
College GPA for Grades 9-12 is ^(*gpa method="Weighted" grade=”9,10,11,12” credittype="College")) Credit Hours is ^(*credit_hours) Potential Credit Hours is ^(*potential_credit_hours)
Class Rank
The student's class rank is ^(*classrank method="{Insert Method Name}" result="rank")
The student's class rank "out of" the total number of ranked students is ^(*classrank method="{Insert Method Name}" result="rankoutof")
The student's class rank "of" the total number of ranked students is ^(*classrank method="{Insert Method Name}" result="rankof")
The total number of students on the class rank list is ^(*classrank method="{Insert Method Name}" result="outof")
The school name associated with the rank is ^(*classrank method="{Insert Method Name}" result="schoolname")
The student's GPA associated with the rank is ^(*classrank method="{Insert Method Name}" result="gpa")
The student's rank percentile, calculated to four digits is ^(*classrank method="{Insert Method Name}" result="percentile" percentiledigits="4")
Honor Roll
The student's honor roll is (if applicable) ^(*honorroll method="[method]" term="[term]" grade="[grade level]" year="[year]" result="[output result]")
Reports
Long Date is ^[letter.date] Short Date is ^[short.date] Formatted Date is ^[date;dateformat=dd/mm/yyyy] Time is ^[time] IP Address is ^[ip address] PowerSchool version is ^[version] Report Name is ^[reportname] Student Information Student First Name is ^(first_name) Student Last Name is ^(last_name) Student Last, First name is ^(lastfirst) Student First Name and Last Initial is ^(first_name) ^(last_name;substring=1,1) Student Age is ^(age) Student Age (Long) is ^(age;long) Smart Pronouns He/She is ^(He/She) he/she is ^(he/she) His/Her is ^(His/Her) his/her is ^(his/her) Him/Her is ^(Him/Her) him/her is ^(him/her) Son/Daughter is ^(Son/Daughter) son/daughter is ^(son/daughter) School Information School Abbreviation is ^(schoolabbr) School Name is ^(schoolname) School Year / Term Abbreviation is ^(abbryearterm) School Year Abbreviation is ^(yearabbr)
School Year Name is ^(yearname) Term Abbreviation is ^(termabbr) Term Name is ^(termname) School(Table) Name is ^([39]name) School(Table) Address is ^([39]schooladdress) School(Table) City is ^([39]schoolcity) School(Table) State is ^([39]schoolstate) School(Table) Zip is ^([39]schoolzip) School(Table) Phone is ^([39]schoolphone) School(Table) Fax is ^([39]schoolfax) School(Table) Principal is ^([39]Principal) School(Table) Assistant Principal is ^([39]AsstPrincipal)
Scheduling (Period Info)
Replace P1(A) with your own Period Expression! Course/Section Information Course Name is ^(*period_info;P1(A);course_name) Course Number is ^(*period_info;P1(A);course_number) Section Number is ^(*period_info;P1(A);section_number) Room is ^(*period_info;P1(A);room) Grading Information Current Grade is ^(*period_info;P1(A);current_grade) Current Percent is ^(*period_info;P1(A);current_percent) Current Citizenship is ^(*period_info;P1(A);current_citizenship) Teacher Comment is ^(*period_info;P1(A);teacher_comment) Teacher Information Teacher full name(last,first) is ^(*period_info;P1(A);teacher_name) Teacher title is ^(*period_info;P1(A);teacher_I_title) Teacher First Name is ^(*period_info;P1(A);teacher_I_first_name) Teacher Last Name is ^(*period_info;P1(A);teacher_I_last_name) All teachers ever associated to a section is ^(*period_info;P1(A);all_section_teachers) All teachers currently associated to a section is ^(*period_info;P1(A);current_section_teachers)
Stored Grades
Replace XX with your own Period Expression!
Replace TT with the store code of the desired final grade reporting term
Stored (Historical) Grades Information
^(stored.by.course.period.cached;XX;TT;Absences)
^(stored.by.course.period.cached;XX;TT;Behavior)
^(stored.by.course.period.cached;XX;TT;Comment)
^(stored.by.course.period.cached;XX;TT;Course_Name)
^(stored.by.course.period.cached;XX;TT;Course_Number)
^(stored.by.course.period.cached;XX;TT;Credit_Type)
^(stored.by.course.period.cached;XX;TT;DateStored)
^(stored.by.course.period.cached;XX;TT;EarnedCrHrs)
^(stored.by.course.period.cached;XX;TT;GPA_Points)
^(stored.by.course.period.cached;XX;TT;grade)
^(stored.by.course.period.cached;XX;TT;Percent)
^(stored.by.course.period.cached;XX;TT;PotentialCrHrs)
^(stored.by.course.period.cached;XX;TT;SchoolName)
^(stored.by.course.period.cached;XX;TT;Tardies)
^(stored.by.course.period.cached;XX;TT;Teacher_Name)
^(stored.by.course.period.cached;XX;TT;Section_Number)
^(stored.by.course.period.cached;XX;TT;School_Phone)
^(stored.by.course.period.cached;XX;TT;Email_Addr)
Standards
Standards Data Access Tags have two settings that are set in the District Admin portal if you follow the breadcrumb trail below:
District (Setup) > Standards (Grading) > Standards Data Access Tag (DAT) Formatting
Replace A.B.C with your Standard Identifier Replace T1 with your desired reporting term Standard Information Name is ^(*std.info.name;A.B.C) Description is ^(*std.info.desc;A.B.C) Standard Grades Grade/Mark is ^(*std.stored.transavg;A.B.C;T1) Comment is ^(*std.stored.comment;A.B.C;T1)
Transcript Object
Percent Format Field: Percent (format:) Other Field/Text/Format: ##.## Grade Level Field: Other: Other Field/Text/Format: ~(grade_level)
Grade Level from numeric to text
Field: Other:
Other Field/Text/Format: ~^(grade_level;text) Teacher Name Field: Other: Other Field/Text/Format: ~(teacher_name) Custom Text String/Multiple Fields Field: Other: Other Field/Text/Format: ~(course_name) taught by: ~(teacher_name)
Formatting
uppercase: Outputs the text in all upper case Example: ^(lastfirst;uppercase) for John Doe will output JOHN DOE dateformat: Outputs a date value in a different format than what is stored on the server Examples:
^(dob;dateformat=MMMM D, YYYY) for 04/02/1980 will output April 2, 1980
^(dob;dateformat=MMM D, YYYY) for 04/02/1980 will output Apr 2, 1980
^(dob;dateformat=MMDDYY) for 04/02/1980 will output 040280
^(dob;dateformat=MMDDYYYY) for 04/02/1980 will output 04021980
^(dob;dateformat=MMMM D) for 04/02/1980 will output April 2
long: Outputs an Age to years, months and days Example: ^(Age;long) will output 11 years 4 months and 4 days numberformat: Example: ^(*DABS;8/19/2021;11/10/2021;format=##0) will output a whole number only without decimals.
Tab function: Move/align your text objects
<tabr 1.5>This text tabs from the right at 1.5 inches.
<tabto 1.5>This text tabs from the right at 1.5 inches.
<tabl 1.5>This text tabs from the left at 1.5 inches.
<tabc 1.5>Centers text at 1.5 inches from the left.
<tabd 1.5>Aligns decimal at 1.5 inches from the left.
<moveto 1.5,2.0>This text is located at (x=1.5, y=2.0).
Math Functions
Add, Subtract, Multiple and Divide using DAT Codes Add(Sum) Function: f.add Subtract Function: f.subt Multiply Function: f.mult Divide Function: f.div Total High School Credits Earned is ^(f.add;^(gpa method="Grade 9 Credit");^(gpa method="Grade 10 Credit");^(gpa method="Grade 11 Credit");^(gpa method="Grade 12 Credit");format=##0.00)
If/Then/Decode Statements
Decode Format is: ^(decode;fieldname;value;replace;value;replace;else) Example: Grade Level is ^ (decode;^(grade_level);0;Kinder;1;1st Grade;2;2nd Grade;3;3rd Grade; ) If/Then Format is: ^(field;if.fieldvalue.XX.then=result) ^(field;if.fieldvalue#XX.then=result) ^(field;if.blank.then=result) ^(field;if.not.blank.then=result) Example: Coming soon!