Measure Education Inc. (“MeasureED”, “we”, or “us”) provides data management and related services to educational institutions, such as local educational agencies and schools (individually referred to herein as “School” and collectively as “Schools”), with the goal of continuously improving educational outcomes for students. We treat privacy as an incredibly important issue for all stakeholders whose information we may access on behalf of a School.
HOW WE COLLECT INFORMATION
- Access to School Information Systems: In order to provide our data analysis and management services, we are typically granted access to School information systems. School information systems include, but are not limited to, student information and testing systems, data storage providers and state and federal reporting systems. As a result, MeasureED may have access to personally identifiable information from student education records (“Student Data”), which includes information like student’s first and last names, addresses, contact information, grades, enrollment data, and other data stored in a School’s information systems. We may also access other School information, such as student attendance and financial data. We may ask for certain information when a School administrator corresponds with us by phone or online, including account name and password, and other information related to accessing School information systems. We may securely download or otherwise access this data to produce a School’s requested deliverables. We never interact with students or parents directly to obtain Student Data or other School information.
- Data Submissions from Schools: We may also receive and retain information provided by a School if the School transmits Student Data or other information to us by e-mail or other means.
HOW WE USE INFORMATION
MeasureED considers Student Data and other sensitive School data, such as account information to access School information systems, to be confidential. We use School information consistent with the authorization provided by the School, in compliance with applicable laws and regulations, and for the following purposes:
- No Sale or Rental of School Information: We do not sell or rent School information.
- Compliance with Law Enforcement and Court Orders: We may also be required to share information with law enforcement or other third parties when compelled to do so by court order or other legal process, to comply with statutes or regulations, or if we believe that the disclosure is necessary to protect the rights, property or personal safety of our client Schools. In these circumstances, we shall attempt to notify you and work with you to respond to any such requests.
PROTECTION OF INFORMATION
The security and confidentiality of our client Schools’ information is very important to us. We implement commercially reasonable physical, technical, and administrative security methods to protect the information we collect from Schools. MeasureED maintains strict procedures to protect information stored in our servers, workstations and the servers of our service providers. Access to information is limited to employees who require it to perform their job functions. Other security safeguards include but are not limited to usage of multiple factor authentication and strong passwords, virtual private networks and physical access controls to building and files. While the security of a School’s information is of the utmost importance to us, we cannot absolutely guarantee the security of any information a School chooses to disclose.
Following termination or deactivation of a School account or services contract, MeasureED may retain client profile information and content for a commercially reasonable time for backup, archival, or audit purposes.
Physical copies of Student Data will be disposed of in a physical destruction process that takes reasonable precaution to ensure the data cannot be recovered or recreated thereafter. Any and all Student Data associated with the School will be deleted within 18 months, or immediately upon request. Please send all such requests to email@example.com.
VENDOR AND SUCCESSOR ENTITIES
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MeasureED is performing an institutional service or function for Schools, and therefore is a school official with a legitimate educational interest in Student Data under the Family Educational Rights and Privacy Act (“FERPA”).
In compliance with the Children’s Online Privacy Protection Act (“COPPA”), Schools provide consent on behalf of their Students to allow MeasureED to access Student Data. MeasureED does not knowingly collect any information online from children under the age of 13. Please contact us at firstname.lastname@example.org if you believe we have inadvertently collected personal information from a child under 13 without a School’s or parental consent.
Measure Education is proud to announce that we are a signatory to the Student Privacy Pledge which highlights our commitment to protect student privacy. The Student Privacy Pledge is endorsed by President Obama, the National PTA and the National School Boards Association. As a signatory, we join some of the top 200+ companies working with student data to improve the educational outcomes while maintaining excellent standards of practice when it comes to the use and protection student data. For more information, please see: http://studentprivacypledge.org/