[CA] CDE Memo Takeaways: CALPADS 2023-24  EOY Submissions

The California Department of Education (CDE) has issued crucial information concerning the 2023-24 End-of-Year (EOY 1-4) submissions for the California Longitudinal Pupil Achievement Data System (CALPADS). This year brings notable changes and deadlines that local educational agencies (LEAs) and Special Education Local Plan Areas (SELPAs) must heed to ensure timely and accurate data submissions. Here are the key points distilled from the latest communications:

• Recognition of Efforts: The CDE commends the LEAs for their diligent work in certifying the Fall 1 and Fall 2 data submissions, highlighting the introduction of four new special education redesign files during Fall 1. Their efforts coincide with the federal Civil Rights Data Collection, emphasizing the significant workload managed by the LEA staff.

• Submission Deadlines:

  • EOY 1-4 Submission Window: Opens May 7, 2024
  • Certification Deadline: July 26, 2024
  • Final Amendment Deadline: August 16, 2024
  • LEAs are advised to resolve all fatal errors by July 12 to ensure adequate time for review and certification, particularly for EOY 1-4 submissions.

• Dashboard Publication Dates: Due to Senate Bill 114, the CDE must publish the 2024 Dashboard by December 1, 2024. This advancement necessitates earlier EOY 1-4 deadlines to accommodate the accelerated schedule.

• Preparation and Support: LEAs are encouraged to start the submission process early and prepare for potential disruptions. The CDE, along with California School Information Services (CSIS), is offering support and resources, including:

  • Training: Free training sessions by CSIS, regional meetings in May, and weekly Q&A sessions.
  • System Stability: Efforts are ongoing to ensure a stable system for submissions.

• Implications of Missing Deadlines: LEAs failing to meet the EOY 1-4 deadlines will be identified for Differentiated Assistance (DA), indicating significant implications for timely compliance.

• Usage of Data: Certified EOY 1-4 data will be utilized to calculate state indicators on the Dashboard and identify schools for recognition, such as the California Distinguished Schools program.

This information is vital for all involved in the data submission process at the LEA and SELPA levels. The CDE's emphasis on planning, support, and strict adherence to deadlines underscores the importance of these submissions in the broader context of educational assessments and recognitions in California.

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